Planning and managing group air charter is a whole different experience than flying solo. Not only are you planning your travels around your own schedule, but you also need to take into account the itineraries, needs, and preferences of those who are traveling with you.
It’s a task that requires careful organization, hours of planning, and a fine attention to detail to move your group from Point A to Point B in the most efficient, economical way — and some may agree there’s an art to it.
Whether you’re taking a group of business leaders to a conference or planning a family reunion abroad, you’ll want to put these six best practices into motion for a stress-free group air charter experience:
1. Designate a Group Leader
Group travel doesn’t usually equal group planning. In a perfect world, you might all be able to agree on things like private jets and schedules, but that’s not often the case. Because of the level of planning and detail that goes into group air charter, it’s easier to designate one leader that can serve as the group intermediary.
This person will be the go-to person that works with the air charter company, can answer questions from the group, and keep everyone informed of how the plans are progressing.
If someone in your group has experience in booking private air charters, they might be your best resources. Otherwise, it’s helpful to work with a reputable private jet charter company that can serve as your guide and help you make informed decisions.
2. Get a Head Count Early
Private aircraft can vary in number of seats, and the size of your group will largely dictate the type of aircraft you choose. Get a final head count for your trip as early as possible so you can start exploring your options. It can be painful to start looking in one price range, then have to increase your budget because more people confirmed their attendance.
3. Set a Budget
Speaking of budget, you’ll want to think about how much you can reasonably afford for your group air charter. Private flights can range from $5,000 per hour up to $15,000 per hour or more, depending on the type of aircraft.
This is another step where working with a reputable private jet broker can benefit you. Rather than doing all the price shopping yourself, your broker can lay out easy price comparisons to help you understand exactly what you’re paying for and show you options in your price range.
4. Consider Your Luggage Requirements
One of the biggest benefits of private air travel is the ability to take more luggage with you (without those ridiculous baggage fees!). Most private aircraft can accommodate multiple suitcases and bags per person, but it’s wise to double check the luggage capacity before booking.
In addition, you may want to consider additional requirements, such as space for hanging garments. If you’re traveling for business, you may need a closet or other area to hang suit jackets to avoid wrinkles or creases. Many private jets have closets on board, but it’s not technically par for the course.
5. Arrange Ground Transportation
Your group will need a way to get to the airport, as well as ground transportation once they arrive at the destination. Depending on where you’re flying into, you may be able to rent private cars that will take you to your accommodations. Taxis, limousines, and shuttle services can also be arranged ahead of time.
Your private jet charter broker may also be able to handle this aspect for you. Brokers often have connections with other transportation service providers that can help you save money and remove some of the stress of planning your group trip.
6. Be Forward Thinking for Flight Needs
Aside from personal flight comforts and preferences, some members in your group may have specific needs you’ll need to accommodate.
For example, if someone in your group is prone to air sickness, you may want to arrange for anti-nausea medicine to be available on board. If you plan on working during the flight, you’ll want to choose an aircraft that offers WiFi (the Ka-band high speed WiFi is exceptional!). If you’re planning a long range flight, work with your broker to stock the aircraft with your favorite snacks, beverages, and full sit down meals for you and your group.
Every group has different needs, and as the designated planner, it’s up to you to provide a pleasant, memorable experience your group will thank you for.
At Access Jet Group, we’ve perfected the art of group air charter. We not only help you make private jet reservations, but can also help you secure ground transportation, plan for special events, and accommodate every member of your travel party. Contact us today for pricing and reservations.